Services.

Pre-Show

Coordinate the solicitation and evaluation of proposals, providing informed recommendations. Facilitate site selection processes and engage in contract negotiations to ensure favorable terms.
Take charge of budget formulation and maintenance, ensuring fiscal accountability throughout event planning and execution.
Facilitate negotiations with hotels and collaborate with housing agencies to secure accommodations efficiently.
Collaborate with registration contractors to establish and maintain online platforms for attendee and exhibitor registration.
Design and maintain detailed floor plans for exhibit halls and meeting rooms to optimize space utilization.
Craft comprehensive exhibitor manuals and prospectuses to guide exhibitors through event participation requirements and opportunities.
Oversee all logistical arrangements, including but not limited to food and beverage coordination, audiovisual setups, transportation logistics, security protocols, signage placement, staff accommodations, and coordination of special events.
Serve as a central point of contact and liaison between attendees, exhibitors, vendors, and venue management, ensuring seamless communication and coordination throughout the event lifecycle.

Conduct a thorough review of invoices and deliver comprehensive accounting reports detailing final billing information.
Formulate a post-show survey tailored to gather feedback from event participants, ensuring its relevance and effectiveness in capturing insightful responses.
Analyze post-show survey data meticulously, synthesizing results to identify key areas for enhancement and growth, thereby facilitating continuous improvement strategies.

Supervise the coordination of setup and tear-down logistics, encompassing staff areas and operational offices, to guarantee smooth execution throughout all phases of the event.
Monitor vendor performance closely to ensure adherence to agreed-upon deliverables and timelines, maintaining a proactive approach to resolve any deviations promptly.
Enforce regulatory compliance and adherence to established rules and guidelines to maintain order and uphold the integrity of the event environment.
Serve as a central point of contact and intermediary between attendees, exhibitors, vendors, and venue management, fostering effective communication and collaboration to address concerns and optimize operational efficiency.