Services.
Pre-Show
-
Coordinate the solicitation and evaluation of proposals, providing informed recommendations. Facilitate site selection processes and engage in contract negotiations to ensure favorable terms.
-
Take charge of budget formulation and maintenance, ensuring fiscal accountability throughout event planning and execution.
-
Facilitate negotiations with hotels and collaborate with housing agencies to secure accommodations efficiently.
-
Collaborate with registration contractors to establish and maintain online platforms for attendee and exhibitor registration.
-
Design and maintain detailed floor plans for exhibit halls and meeting rooms to optimize space utilization.
-
Craft comprehensive exhibitor manuals and prospectuses to guide exhibitors through event participation requirements and opportunities.
-
Oversee all logistical arrangements, including but not limited to food and beverage coordination, audiovisual setups, transportation logistics, security protocols, signage placement, staff accommodations, and coordination of special events.
-
Serve as a central point of contact and liaison between attendees, exhibitors, vendors, and venue management, ensuring seamless communication and coordination throughout the event lifecycle.
Post
Show
-
Conduct a thorough review of invoices and deliver comprehensive accounting reports detailing final billing information.
-
Formulate a post-show survey tailored to gather feedback from event participants, ensuring its relevance and effectiveness in capturing insightful responses.
-
Analyze post-show survey data meticulously, synthesizing results to identify key areas for enhancement and growth, thereby facilitating continuous improvement strategies.
Onsite
Management
​
-
Supervise the coordination of setup and tear-down logistics, encompassing staff areas and operational offices, to guarantee smooth execution throughout all phases of the event.
-
Monitor vendor performance closely to ensure adherence to agreed-upon deliverables and timelines, maintaining a proactive approach to resolve any deviations promptly.
-
Enforce regulatory compliance and adherence to established rules and guidelines to maintain order and uphold the integrity of the event environment.
-
Serve as a central point of contact and intermediary between attendees, exhibitors, vendors, and venue management, fostering effective communication and collaboration to address concerns and optimize operational efficiency.
Additional
Services
-
Analyze your event strengths and weaknesses with a detailed report.
-
Database management.
-
Marketing support.
-
Research and analysis.
-
Floor Management.
© 2024 GSR Meeting & Event Management. All Rights Reserved.